INFORMATION & KNOWLEDGE MANAGEMENT STEP 3: Documentation and dissemination
Documentation and dissemination of information & knowledge resulting from CBA projects is a critical component of project management. The process of documenting the project involves not only documentation of results, but also analysis, processes, methodologies and key project decisions. Project information & knowledge should be disseminated to key stakeholders using the means most appropriate to the target audience.
There are a number of adaptation-specific information sharing networks that may provide platforms for disseminating information and knowledge gained by CBA projects. The following are some key examples of web-based platforms. (These links require internet access.)
The Community-Based Adaptation Exchange
This website provides a platform for knowledge and information sharing on climate change adaptation. It has sections on tools, news, events, case studies, policy resources and videos on Community-Based Adaptation.
This website is a collaborative knowledge platform that provides climate change adaptation guidance by pooling expertise from a wide range of organisations that contribute to adaptation science and practice. The weADAPT platform includes a suite of new and innovative tools and methods, datasets and experiences that is a resource for strengthening the capacity of those tasked with undertaking adaptation
The Adaptation Atlas is a mapping tool that brings together data on the impacts of climate change and on adaptation activities, particularly focused on the themes of food, water, land, health and livelihoods. It is intended to help researchers, policymakers, planners and citizens to establish priorities and act on adaptation.
AfricaAdapt is an independent bilingual network (French/English) that seeks to facilitate the flow of climate change adaptation knowledge for sustainable livelihoods in Africa. It is for researchers, policy makers, civil society organisations and communities who are vulnerable to climate variability and change across the continent.
I&KM Step 3.1: Ensure effective documentation
As CBA is a “new” area, documentation and dissemination of experiences is of utmost importance. This includes documentation of project achievements in progress reports to donors (see the Project Progress Report Checklist for guidance on this). However, it is much broader than this.
Project teams will need to identify appropriate means of documenting project approaches, results and lessons learned, in order to reach a wide range of stakeholders. As with development projects, interested stakeholders will include target communities, local government and civil society organisations in the project area, national-level policymakers and colleagues, both within CARE and in peer organisations. However, for CBA projects, project teams may also want to consider the broader adaptation community, which includes decision-makers in multilateral organisations, international NGOs, research institutions, knowledge sharing networks and stakeholders in other countries facing similar adaptation challenges.
To reach this broad range of stakeholders requires a range of different methods for documenting project information and knowledge. This may include reports, journal articles, presentations, and audio-visual materials. In developing project documentation, project teams must consider the audience, their information and knowledge needs, and the most appropriate messaging and communication methods to reach them.
I&KM Step 3.2: Disseminate project information & knowledge
Documenting project experiences is only the first step in sharing information and knowledge gained through the implementation of CBA projects. The information & knowledge management strategy must also include dissemination of project documentation to targeted stakeholders. This may include printed publications, presentations at workshops and conferences, academic journals, and web dissemination. To reach the international adaptation community, there are a number of relevant networks and websites that provide platforms for sharing information on CBA. The most relevant of these are presented in the Recommended Resources above.
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